Career Department (CIO) Administrative Assistant

Career Department (CIO) Administrative Assistant

Site: Lycée Français Charles de Gaulle

Horaires: Hours: 30h/week

Type: CDD

Clôture: Deadline: 04.07.2019

The Lycée Français Charles de Gaulle wishes to an Administrative Assistant - 1 year contract - in the Career Department / Centre d'Information et d'Orientation (CIO).

Contract: Part-time (30 hours / week over 40 weeks) fixed term contract from 2nd September 2019 to 31st August 2020.

Scope and responsabilities:

The primary task of the Careers Department (Centre d'Information et d'Orientation) is to provide impartial advice, guidance, information and support to the pupils and their carers from Years 9 to 13 in the development of their educational, training and occupational plans, and to help them make informed choices.

The department is also responsible for coordinating and administering the Higher Education applications to France, UK and USA and other destinations throughout the world including the timely provision of teacher references and their translation into English, the provision of transcripts of marks, predicted grades and statistics.
The Lycée Français Charles de Gaulle wishes to recruit an enthusiastic and energetic team assistant who will be instrumental in the day-to-day running of the service, supporting the Career Advisers, administering the application processes and the statistical reporting as well as being the key coordinator of the annual Higher Education and Careers Fair. Reporting to the Career Advisers, the successful candidate will be able to communicate effectively in English and French and have the ability to work with and manage large amounts of data and multitask.

The Team:

The team consists of 2 bilingual career advisers, 1 UCAS and US applications administrator and 1 team assistant.

Key duties:

  • Working closely with the UCAS and USA administrator to process the applications to the UK and USA (approximately up to 300 a year) and other destinations
  • Assisting in the organisation of the Career and Higher Education Fair and other career events, working with the Career Advisers and the parents’ association. This includes creating events, inviting delegates, attending meetings, managing bookings for hotels and transport for delegates; creating feedback surveys and ensuring events run optimally on the day.
  • Creating and maintaining application and predicted grades databases, ensuring that all data is collated efficiently and accurately
  • Producing relevant statistics and reports to help drive improvements, in particular those relevant to application, offers, destinations and predicted grades.
  • Assisting with the production and updating of relevant guidelines and instructions for pupils and staff as required, and uploading these onto the website and school intranet (Pronote)
  • Assisting in the administration of careers guidance tests for students, and supporting the distribution of results
  • Administering and preparing Oxford and Cambridge events
  • Booking facilities, catering, rooms and equipment
  • Sorting and distribution of mail and correspondence within the team
  • Maintenance of the careers and university prospectus library
  • Supporting the Career Advisers as required

Key skills:

  • Demonstrated interest in education and in particular, higher education
  • Bilingual English and French, with excellent written English
  • Excellent interpersonal skills, with ability to communicate with tact and patience at all levels
  • Ability to plan coherently, and prioritise workload to meet deadlines
  • Proficiency with computer applications such as MS Office and in particular Excel in order to generate reports and statistical analysis
  • Excellent attention to detail
  • Preparedness to follow ethical codes that protect the confidentiality of information
  • Willingness to take direction and respond positively to feedback
  • Flexibility in terms of duties and changes to hours of work dependent on business need and ability to work well under pressure.
  • An understanding of the UCAS and USA application process is desirable but not essential

Gross annual salary: £22,038.52 (inc. £615.60 gross per annum for transport allowance)

Employer Pension Contribution: 15%

Benefits: No school fees (subject to conditions)

The Lycée is committed to safeguarding and promoting the welfare of children and young people and expects all its staff and volunteers to share this commitment. The offer will be subject to satisfactory enhanced DBS (Disclosure and Barring Service) check. (This procedure is undertaken by the Lycée).
Additionally, anyone who has resided outside the UK will be asked to provide a criminal record from their country of residence.

Please download the application form from our website and send it by email to ashah@lyceefrancais.org.uk by Thursday 4th July, midnight.

Successful applicants will be invited for an interview on Tuesday 9th July 2019. The time of the interview, if you are selected, will be communicated to you by email.

The Lycée Français Charles de Gaulle wishes to an Administrative Assistant - 1 year contract - in the Career Department / Centre d'Information et d'Orientation (CIO).

Contract: Part-time (30 hours / week over 40 weeks) fixed term contract from 2nd September 2019 to 31st August 2020.

Scope and responsabilities:

The primary task of the Careers Department (Centre d'Information et d'Orientation) is to provide impartial advice, guidance, information and support to the pupils and their carers from Years 9 to 13 in the development of their educational, training and occupational plans, and to help them make informed choices.

The department is also responsible for coordinating and administering the Higher Education applications to France, UK and USA and other destinations throughout the world including the timely provision of teacher references and their translation into English, the provision of transcripts of marks, predicted grades and statistics.
The Lycée Français Charles de Gaulle wishes to recruit an enthusiastic and energetic team assistant who will be instrumental in the day-to-day running of the service, supporting the Career Advisers, administering the application processes and the statistical reporting as well as being the key coordinator of the annual Higher Education and Careers Fair. Reporting to the Career Advisers, the successful candidate will be able to communicate effectively in English and French and have the ability to work with and manage large amounts of data and multitask.

The Team:

The team consists of 2 bilingual career advisers, 1 UCAS and US applications administrator and 1 team assistant.

Key duties:

  • Working closely with the UCAS and USA administrator to process the applications to the UK and USA (approximately up to 300 a year) and other destinations
  • Assisting in the organisation of the Career and Higher Education Fair and other career events, working with the Career Advisers and the parents’ association. This includes creating events, inviting delegates, attending meetings, managing bookings for hotels and transport for delegates; creating feedback surveys and ensuring events run optimally on the day.
  • Creating and maintaining application and predicted grades databases, ensuring that all data is collated efficiently and accurately
  • Producing relevant statistics and reports to help drive improvements, in particular those relevant to application, offers, destinations and predicted grades.
  • Assisting with the production and updating of relevant guidelines and instructions for pupils and staff as required, and uploading these onto the website and school intranet (Pronote)
  • Assisting in the administration of careers guidance tests for students, and supporting the distribution of results
  • Administering and preparing Oxford and Cambridge events
  • Booking facilities, catering, rooms and equipment
  • Sorting and distribution of mail and correspondence within the team
  • Maintenance of the careers and university prospectus library
  • Supporting the Career Advisers as required

Key skills:

  • Demonstrated interest in education and in particular, higher education
  • Bilingual English and French, with excellent written English
  • Excellent interpersonal skills, with ability to communicate with tact and patience at all levels
  • Ability to plan coherently, and prioritise workload to meet deadlines
  • Proficiency with computer applications such as MS Office and in particular Excel in order to generate reports and statistical analysis
  • Excellent attention to detail
  • Preparedness to follow ethical codes that protect the confidentiality of information
  • Willingness to take direction and respond positively to feedback
  • Flexibility in terms of duties and changes to hours of work dependent on business need and ability to work well under pressure.
  • An understanding of the UCAS and USA application process is desirable but not essential

Gross annual salary: £22,038.52 (inc. £615.60 gross per annum for transport allowance)

Employer Pension Contribution: 15%

Benefits: No school fees (subject to conditions)

The Lycée is committed to safeguarding and promoting the welfare of children and young people and expects all its staff and volunteers to share this commitment. The offer will be subject to satisfactory enhanced DBS (Disclosure and Barring Service) check. (This procedure is undertaken by the Lycée).
Additionally, anyone who has resided outside the UK will be asked to provide a criminal record from their country of residence.

Please download the application form from our website and send it by email to ashah@lyceefrancais.org.uk by Thursday 4th July, midnight.

Successful applicants will be invited for an interview on Tuesday 9th July 2019. The time of the interview, if you are selected, will be communicated to you by email.

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